Event staff calculator
Tell us the event type, service style and guest count — we estimate the crew you need on the spot, using the ratios from our editorial guides. Free, no account.
Pick the calculator for your event type below, or use it right here. Every estimate starts from the correct waiter-to-guest ratio (1 / 12–15 for plated service) and layers in runners, bartenders and hostesses as needed.
How many staff do you need?
Based on the ratios in our editorial guide. You can adjust the numbers after applying the recommendation.
- waiters · 12
- runners · 4
- bartenders · 2
- hostess · 2
Calculators by event type
How many waiters do you need for a wedding? →
Plated wedding: 1 waiter / 12–15 guests. Buffet pushes the ratio toward 1 / 25.
How many waiters do you need for a christening? →
Plated christening: 1 waiter / 12–15 guests, plus 1 hostess for the door from ~50 guests.
How much staff do you need for a corporate event? →
Corporate buffet: ~1 waiter / 25 guests; walking cocktail: 1 / 15–20. The bar is sized separately.
How many waiters do you need for a gala? →
Plated gala: 1 waiter / 12–15 guests, plus runners from 100 guests for synchronised service.
How many waiters do you need for a private party? →
Private cocktail party: 1 waiter / 15–20 guests, plus 1 bartender from ~50 guests.
Frequently asked
How accurate is the calculator?+
The estimate uses the industry-standard ratios we apply to real events every day. It's a solid starting point — the final crew is fine-tuned to the venue layout, menu and peak moments (cake, first dance).
Does using the calculator commit me to anything?+
No. It's completely free and needs no account. If you want, hit “Get a quote” and the recommendation carries into the contact form — the rest is up to you.